Port Processes, Import Clearance and Export Procedure


  • Customs,
  • Shipping Agents,
  • Ghana Ports and Harbours Authority
  • Customs House Agents,
  • Receipt/Delivery service Provider
  • Nick TC Scan
  • Food and Drugs Authority (FDA)
  • Ghana Standards Authority (GSA)
  • Environmental Protection Agency (EPA)
  • Vetinary Services
  • Port Health
  • Plant Quarantine


  • Original bill of lading (B/L)
  • Attested invoice
  • Import declaration form (IDF)
  • Customs classification and valuation report (CCVR)
  • Tax clearance certificate (TCC)
  • Tax payers identification (TIN) number
  • Delivery order
  • Permits and licences


  • Shipping Lines
  • Ministry of Trade
  • Ghana Revenue Authority ( Customs Division)
  • Registrar General
  • Issued  by the following regulatory agencies where required:
    Food And Drugs Board, Ghana Standards Authority Environmental Protection Agency Customs Chemists


Customs clearance of cargo through the seaports involves dealing with a number of logistics service providers and governmental bodies in order to fulfil all contractual and tax obligations that might be associated with the import consignment. The agencies include Customs, the Port, other receipt delivery service providers, Shipping Lines and Agents.

Customs act 2015 act 891 section 43 enjoins all importers with the exception of Self-Declarants to engage the services of licensed Customs House Agents for the clearance of cargo at any freight station in Ghana.

The clearance process comprises;

  • Declaration of cargo data on to the GCNET
  • Customs Document Verification, System Validation, cargo Classification and Valuation, Risk Assessment and quality assurance, payment of duty, cargo verification.
  • Release by the Shipping Agent,
  • Delivery by the port and other receipt delivery service providers
  • Customs physical examination or scanning of cargo before cargo is allowed to exit the port.

The Port community clearance flow is also outlined below:

NOTES. -Movement of Cargo to ICD;   

  • Shipping Lines prepares and submits ICL to GPHA for approval.
  • Shipping Lines creates Cargo CMR on GICCS to platform.
  • Customs validate CMR after acceptance by ICDIN case supplementary ICL is required to be treated, the same process of submission and approval is followed as in the main.
  • Import containers are loaded on ICD trucks from MPS /Terminal 1 en-route to ICD through Western Gate.
  • Customs and GPHA Security at Western Gate confirms the status of containers being transferred on GICCS and validate same with trucks and driver ID.
  • ICD receives containers into stack and upload status on GC-Net platform.

Car Terminal;

  • Ramp tallies and bar codes are generated from the quay with hand held devices.
  • VCR generated electronically.
  • E-TT generated electronically.
  • Vehicles are scanned via barcode into SCTL terminal.
  • Electronic manifest is downloaded from GICCS into SCTL system for clearance of vehicles.

Click here to download Activity Diagram


Exports are grouped into two main categories - traditional exports and non-traditional exports.


Commodities that are grouped under Traditional Export are:

  • Cocoa Beans
  • Logs
  • Mineral Ore (e.g. Unprocessed gold)
  • Electricity
  • Fresh fish
  • Fresh yam

N.B. This list could change depending on government policy. Commodities that are grouped under Non-Traditional Exports are all commodities outside the Traditional Export List.

Please click below for the export procedures


The following resources can be found via the link below

  • Duty rate calculator
  • Used vehicle duty calculator
  • Import classification tool and procedures
  • Export classification tool and procedures



Please click the link below for a guide to the Transit clearance process
and related Transit tariffs in GPHA’s Ports.

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